As small organisations grow over time, the data stored and information shared between the employees grows exponentially over time. There is generally little emphasis placed on developing processes to manage the large quantities of data. Technology is rapidly growing and now there are more tools than ever to make your jobs easier. The real challenge is to use the get the right tool for the right job. Email is used as the "mother of all tools" to small organisations and seen as the right tool for the right job. With unlimited storage provided these days and allowing users to gain access to it anywhere from any device, it is seen as a one stop tool for all the organisation's needs. After all, you can use email for Storing documents Sharing information to one or more employees Managing tasks This tool works for a lengthy period until the organisation grows to a level where there are 100s of emails being shared on a daily basis. At this point, the